Employee AI policy / AI Policy Kits
AI Tool Approval Form and Register
A lightweight approval form, tool inventory, and review register for tracking which AI tools employees can use, for what purpose, and with what data.
CHF 49
Who buys this
- operations teams
- IT managers
- security owners
- AI committee leads
Deliverables
- AI tool request form
- Approved AI tools register
- Risk-tiering fields by data category and use case
- Quarterly review and owner checklist
Business outcomes
- Stop approving AI tools through scattered Slack threads and email
- Track owners, users, data categories, evidence, and next review dates
- Create a searchable record for management, IT, security, and compliance
Proof points
- Designed around the first governance artifact most companies need: a known list of AI tools and approved uses.
- Keeps the workflow lightweight enough for small teams while still recording review evidence.
- Works as an operating companion to the Employee AI Use Policy Template.
Preview
Register fields: tool, owner, department, use case, user group, data category, approval status, evidence link, decision, review date.
Approval status: approved, approved with restrictions, pilot only, blocked, retired, or pending evidence.
Review rule: tools touching customer, employee, financial, regulated, or source-code data require deeper review before rollout.
Public sample
Track approved AI tools, owners, data categories, use cases, review evidence, and next review dates in one operating register.
Register fields: tool, owner, department, use case, user group, data category, approval status, evidence link, decision, review date.
Approval status: approved, approved with restrictions, pilot only, blocked, retired, or pending evidence.
Review rule: tools touching customer, employee, financial, regulated, or source-code data require deeper review before rollout.
Buyer FAQ
Is this a software product?
No. It is a downloadable workflow pack with register fields, form copy, and review rules.
Can this support EU AI Act or ISO 42001 work?
It can help establish an initial AI inventory, but it is not a complete compliance program by itself.