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AI Vendor Review Questionnaire

A vendor-review questionnaire for evaluating AI SaaS tools before employees upload prompts, files, customer data, or confidential company information.

$199

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Who buys this

  • IT teams
  • security reviewers
  • procurement owners
  • AI governance leads

Deliverables

  • AI vendor questionnaire
  • Data-use and model-training questions
  • Security, privacy, retention, and subprocessor prompts
  • Approval bands and blocker criteria

Business outcomes

  • Ask AI vendors the right data-use questions before rollout
  • Separate acceptable pilots from blocked sensitive-data use
  • Create repeatable approval evidence for AI SaaS adoption

Proof points

  • Covers prompts, files, outputs, feedback, embeddings, metadata, training use, deletion, retention, and subprocessors.
  • Includes decision bands so the review ends in approve, pilot, defer, or block rather than vague concern.
  • Works for buyers reviewing AI tools and SaaS vendors preparing for customer questions.

Preview the actual files

AI Vendor Review Questionnaire DOCX implementation guide preview
DOCX implementation guideRedacted render from the editable DOCX implementation document included after purchase.Open redacted preview
AI Vendor Review Questionnaire XLSX operating tracker preview
XLSX operating trackerRedacted render from the structured XLSX tracker included after purchase.Open redacted preview

Buyer confidence

Real editable filesEach paid product includes a Markdown delivery document plus editable DOCX and XLSX assets where the product calls for documents, registers, trackers, or checklists.
Redacted asset previewsProduct pages show redacted renders from the delivered DOCX/XLSX files so buyers can inspect structure without exposing the paid content publicly.
Verified digital deliveryOrder pages and downloads require server-side Stripe payment verification before files are unlocked.
Internal-use licenseTemplates may be adapted for internal commercial use inside one buyer organization unless a product states a narrower rule.

Quality standard

  • Implementation-oriented language with owners, decisions, review cadence, and escalation paths.
  • Editable DOCX documents for policy, rollout, review, and operating guidance.
  • Structured XLSX trackers or registers with example rows, status fields, owners, dates, and evidence prompts.
  • Public samples and redacted file previews before checkout.
  • Buyer-fit and not-a-fit guidance so teams understand when professional review is still needed.

Preview

Will prompts, uploaded files, outputs, embeddings, metadata, logs, or feedback be used for training or product improvement?
Can the buyer opt out of training and receive contractual language covering customer data and uploaded content?
Blocker: no deletion commitment, no retention window, no subprocessor list, and no training-use clarity for sensitive data.

Public sample

Evaluate AI SaaS vendors before employees upload prompts, files, customer data, confidential information, or regulated data.

Will prompts, uploaded files, outputs, embeddings, metadata, logs, or feedback be used for training or product improvement?
Can the buyer opt out of training and receive contractual language covering customer data and uploaded content?
Blocker: no deletion commitment, no retention window, no subprocessor list, and no training-use clarity for sensitive data.

Review full sample

Next governance step

Included in AI Governance Readiness Pack

Risk, EU AI Act 2026 readiness, Article 50 transparency, vendor review, and management-system templates for teams moving beyond first policy rollout.

Review the pack

Included in Agency AI Ops Pack

Client-service AI policy, disclosure, review, and approval material for agencies using AI in client work.

Review the pack

AI Coding Agent Security & Vendor Review Checklist

Review coding agents before company rollout: code exposure, shell permissions, secrets, MCP, vendor evidence and a worked approve/restrict/block decision.

Read the guide

AI vendor questionnaire

Questions to ask AI vendors about prompts, files, outputs, training use, retention, deletion, subprocessors, and enterprise controls.

Read the guide

Buyer FAQ

Is this a normal security questionnaire?

No. It includes normal security topics, but it focuses on AI-specific data, model, output, and vendor-control risks.

Can AI vendors use it too?

Yes. Vendors can use it to prepare evidence before customers ask these questions.